Wedding Day Coordinator

Your wedding day coordinator will be on hand making wedding planning less stressful and ensure your wedding day is exactly as you are envisioning it to be!  This comprehensive wedding coordinator service may be reserved at any stage of your wedding planning, but you will find the most value by reserving your date soon after you set it. To highlight all the major categories to create a wonderful wedding coordinator experience for you, after your initial get acquainted consultation you’ll enjoy:

  • One flexible use meeting to use as desired, in-person in our local region or by phone for distance planning, up to 60 minutes.
  • One in depth wrap up meeting within the final 30 days prior to your wedding day (in person or by phone) where we lock down all the details, shake up and iron out any wrinkles then polish the edges so your day is magical!
  • Unlimited Email support from our team via our online project manager upon reserving your date.
  • Monthly 15-minute check-in call for Q&A, pep-talks or just vent!
  • Unlimited phone and text support beginning 30 days prior to wedding day.
  • Ongoing access to Aisle Do online customizable wedding project management system upon reserving your date. (Set & receive reminders, sync your calendar, share pictures and other files!)
  • Suggested planning timeline to keep on track with bookings and major decisions.
  • Review of and wedding day oversight of provider contracts, layouts, etc.
  • Timeline assistance, including creation of timeline of wedding weekend for wedding pro-purposes.
  • Communication prior to event with all professional providers to coordinate according to wedding timeline.
  • On-site coordination of rehearsal, if needed, up to 90 minutes. (at same location as ceremony)
  • On-site coordination of wedding day events and coordination of set-up by lead coordinator and one assistant, typically 8-10 hours
  • Set-up of your personally provided, assembled items. (Escort cards, guest sign-in books, favors, etc.)
  • Distribution of bouquets, pin boutonnieres, assist with gown bustling, coordinate toasts, and generally assure everyone is where they need to be throughout the day for pictures, dances, etc.
  • Collect & load items such as wedding keepsakes, personal belongings, & gifts, into your designated vehicle(s) for transport.
  • Incredibly well appointed emergency kit for wedding party & immediate family use on wedding day!
  • And lots of personal attention and care so you don’t have a care in the world that day!

The above list is not intended to be inclusive of all services, particularly of all that will truly take place on the wedding day itself.  Please let us know if you have questions about what is included. Wedding day management is offered at $1400.00 for most destinations within NC and up to 175 invited guests. Distance events or larger guest lists are gladly quoted upon discussing the variables involved in your specific event.

Friendly reminder: With this service collection, it is our job to coordinate all aspects of your wedding day experience with intricate detail and expertise. Planning support is included, however labor services such as (but not limited to) favor assembly, chair and table setup, place setting set-up or clearing, food & beverage preparations, serving or clean-up, hair and makeup application, master of ceremonies, etc. is expected to be handled by professionals or your designated equivalent. Should you require additional hours or assistance with anything outside of what our normal coordination service includes, we may be able to provide the service at an additional fee or we will be happy to help you find and book an appropriate provider for the job, at their current rate.